1204-Senior Personnel Clerk

Compensation set id: Citywide MTA

Senior Personnel Clerk

Job classification

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Current compensation plan

Effective: Jan 06, 2024

See Historic and future compensation information for this class

Step:	Step 1	Step 2	Step 3	Step 4	Step 5
Rate /hr:	$38.1000	$40.0000	$42.0125	$44.1375	$46.3125
Rate /biweekly:	$3,048.00	$3,200.00	$3,361.00	$3,531.00	$3,705.00
Rate /year:	$79,248	$83,200	$87,386	$91,806	$96,330

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Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Senior Personnel Clerk

Job Code: 1204

INTRODUCTION

Under direction, the Senior Personnel Clerk performs difficult, responsible and specialized clerical duties in connection with personnel related matters. The essential functions of this job include: processing personnel transactions; processing personnel requisitions and modifications either manually and/or electronically; compiling and analyzing data for reports; creating and updating personnel files; responding to inquiries made by phone or in person; training clerical staff; processing and scheduling appointments; and may be assigned to supervise clerical staff. The Senior Personnel Clerk works directly with the public, departments and employees concerning various personnel matters.

DISTINGUISHING FEATURES

The Senior Personnel Clerk classification is distinguished from Personnel Clerk by its supervision of subordinates and responsibility for the operation of clerical functions in a personnel division or unit, or by its assignments to difficult and specialized personnel clerical tasks.

SUPERVISION RECEIVED/EXERCISED

May be assigned to supervise clerical staff.

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Processes personnel transactions by gathering information for new hires, certifications, separations, reassignments, referrals, leaves of absence and other personnel matters; and by filling out forms and distributing copies to appropriate departments and individuals to ensure that all personnel actions are initiated, and that correct records are posted and maintained.

2. Processes personnel requisitions and modifications by filling out forms and/or entering information into the system either manually and/or electronically to ensure that requests are submitted by the department to fill vacant positions; and locating budget information for requisitions and position control.

3. Compiles and analyzes data for reports concerning employee status, probationary periods, payroll activities, certifications, referrals, registry, position control, budget, merit increases, performance appraisal; issues and tracks notifications to candidates for response; and verifies and corrects information to ensure accuracy of reports.

4. Creates and updates personnel files, manually and/or electronically, regarding, appointment data, verification of employment, history cards, files, payroll forms, FMLA, probationary period, retirements, benefits, photo identification process, and other relevant information to ensure that accurate information is kept on employee file.

5. Responds to telephone and personnel inquiries from city employees, applicants, and other interested individuals concerning various personnel related matters, such as payroll, employee benefits, leaves of absence, etc.

6. Trains clerical staff to properly complete personnel related forms in order to ensure that correct procedures, rules, policies and regulations are utilized.

7. May supervise clerical staff engaged in the preparation and maintenance of confidential forms, cards and files to ensure that established personnel related procedures are followed.

8. Processes and schedules appointments for medicals, fingerprinting, drug testing, employment verification, background check, and driver's license renewals to ensure that employee's records are completed and updated.

9. Performs related duties and responsibilities as assigned staff and the public; train clerical staff; supervise clerical staff; and identify problems and provide possible solutions.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of:

Filing systems;

Basic math;

Principles, practices, policies and procedures of office operations.

Ability to:

Establish and maintain effective and cooperative working relationships;

Communicate effectively orally and in writing;

Use office and computer equipment;

Type and perform data entry accurately and efficiently;

Maintain records;

Read, comprehend and interpret information;

File, retrieve, code and index records;

Organize time and materials;

Perform personnel related procedures;

Evaluate and proofread documents;

Conduct research, collect data and perform analysis;

Exercise good judgment in making decisions;

Perform scheduling;

Perform accurate arithmetic calculations and analysis;

Influence, motivate, coach and challenge others;

Interpret laws, rules, regulations and procedures;

Train clerical and/or other staff.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Two (2) years of verifiable experience maintaining personnel records and generating reports equivalent to the duties of City and County of San Francisco class 1202 Personnel Clerk.

LICENSE AND CERTIFICATION

None

PROMOTIVE LINES

From: 1202 Personnel Clerk

ORIGINATION DATE: 6/1/61

AMENDED DATE: AMENDED: 9/16/68, AMENDED: 3/16/81, AMENDED: 12/16/85, AMENDED: 12/8/99 AMENDED: 04/23/07; Amended: 1/11/12

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills and abilities defined in the most recent job analysis conducted for this job code.

BUSINESS UNIT(S): COMMN SFCCD SFMTA SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation

Effective (Sched)	Step 1	Step 2	Step 3	Step 4	Step 5
Jan 06, 2024 (Y)	$38.1000	$40.0000	$42.0125	$44.1375	$46.3125
Jul 01, 2023 (X)	$37.2625	$39.1250	$41.0875	$43.1625	$45.2875
Jul 01, 2022 (W)	$36.3500	$38.1750	$40.0875	$42.1125	$44.1875
Jan 08, 2022 (V)	$34.5375	$36.2750	$38.0875	$40.0125	$41.9875
Jul 01, 2021 (U)	$34.3625	$36.1000	$37.9000	$39.8125	$41.7750
Dec 26, 2020 (T)	$33.2000	$34.8750	$36.6125	$38.4625	$40.3625
Jul 01, 2020 (S)	$32.2375	$33.8625	$35.5500	$37.3375	$39.1875