1218-Payroll Supervisor

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Payroll Supervisor

Job Code: 1218

DEFINITION

Under general direction, the 1218 Payroll Supervisor is responsible for planning and administering the activities of a large, varied and complex payroll division; performing highly difficult and responsible payroll, certification and office supervisory work.

DISTINGUISHING FEATURES

The 1218 Payroll Supervisor is distinguished from the 1226 Chief Payroll and Personnel Clerk in that the former is the managerial position responsible for compliance and large projects, while the latter focuses on supervising, maintaining, and controlling records and developing procedures.

SUPERVISION EXERCISED

Supervises payroll subordinates for a large, complex division or department.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Plans, assigns and reviews the duties of subordinate employees engaged in the preparation of timerolls, payroll and personnel records and related reports.

2. Oversees the overall operation of the certification division; reviews the certification of eligible from lists, the processing of appointments and coordinates same with the payroll audit division.

3. Interprets pertinent labor contract provisions, charter and administrative code provisions, civil service rules, annual salary and salary standardization ordinances, departmental rules and other documents governing employee's pay and benefit rights; provides written and oral explanations to management, union officials and employees.

4. Participates in conferences and staff meetings relating to departmental activities, civil service rule changes and new procedures to improve payroll operations; participates in meetings regarding electronic data processing and its application to payroll and personnel operations.

5. Confers with the Controller's office, departmental representatives, Health Service System and Retirement System in connection with the interpretation and application of various laws, codes, rules, accounting controls and other matters pertaining to payroll operations.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of: Modern office methods and procedures and the operation and use of office machines and equipment; payroll preparation and record keeping procedures applicable laws, ordinances, policies, rules and regulations governing the preparation and process of payroll and personnel records and reports; and electronic data processing application to payroll operations.

Ability or Skill to: Develop policy for a complex payroll function in a large systems; develop constructive changes and initiative to continually meet payroll deadlines for a large department; ability to supervise the work of subordinates; maintain a variety of complex payroll and personnel records and prepare important reports.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Experience:

Five (5) years of progressively responsible clerical and office experience in the preparation and maintenance of detailed and complex payroll and personnel records and reports, including at least four (4) years of responsible supervisory experience.

License and Certification:

Substitution:

Completion of thirty (30) semester/forty-five (45) quarter units of coursework from an accredited college, university or business school with a minimum of twelve (12) semester/eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for one (1) year of the required non-supervisory experience; OR

Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required non-supervisory experience.

SUPPLEMENTAL INFORMATION

PROMOTIVE LINES

To: No normal lines of promotion

From: 1226 Chief Payroll and Personnel Clerk

ORIGINATION DATE:

05/25/1973

AMENDED DATE:

05/14/2019

REASON FOR AMENDMENT:

To accurately reflect the current tasks, knowledge, skills & abilities, and minimum qualifications.

BUSINESS UNIT(S):

COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation