1220-Payroll and Personnel Clerk

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Payroll and Personnel Clerk

Job Code: 1220

DEFINITION

Under general supervision, the 1220 Payroll and Personnel Clerk is responsible for calculating, and preparing payroll, and timekeeping information, and processing personnel transactions of a routine nature. The 1220 Payroll and Personnel Clerk is the journey-level position in this series.

DISTINGUISHING FEATURES

The 1220 Payroll and Personnel Clerk is distinguished from the 1222 Senior Payroll and Personnel Clerk by the latter's responsibility for performing the more difficult work involved in the complex function or issues of a payroll and/or personnel unit.

SUPERVISION EXERCISED

None

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list

1. Calculates, posts and audits payroll and timekeeping information; utilizes basic mathematical techniques to document and assure the accuracy of employee work hours, vacation hours, sick pay credits, leave credits, State Disability Insurance, Worker's Compensation and other related calculations.

2. Inputs payroll, timekeeping, and personnel information data into systems to maintain accurate and up-to-date records.

3. Responds to routine timekeeping, payroll, and personnel inquiries; makes changes to employees information, resolving discrepancies and/or clarifying procedures for employees, supervisors, managers and others, both in person and over the telephone; analyzes and interprets economic provisions of collective bargaining agreements.

4. Prepares a variety of payroll and personnel-related forms, correspondence, input documents, and problem reports.

5. Maintains detailed files and record-keeping systems to ensure accurate and complete documentation of payroll and personnel transactions in original copy.

6. Receives, distributes and files payroll and personnel related reports.

KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: the overall operations of a payroll/personnel department, including activities relating to wages, salaries, attendance, employee benefits (e.g., State Disability Insurance and Worker's Compensation); the automated processing of payroll, timekeeping and personnel transactions; and basic mathematical concepts; and basic computer applications, such as e-mail, word-processing and spreadsheets software.

Ability and Skill to: analyze problems and discern discrepancies related to payroll and timekeeping matters; accurately and rapidly perform mathematical calculations by hand and by machine; communicate clearly and effectively; prepare a variety of payroll documents and records; input data accurately into an automated system; read, comprehend and interpret documents relating to payroll and personnel operations; organize, prioritize, and maintain attention to details under routine deadline.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.)

Education:

Experience:

One (1) year experience preparing, calculating and maintaining payroll and/or personnel records.

License and Certification:

Substitution:

Completion of thirty (30) semester / forty-five (45) quarter units of coursework from an accredited college, university or business school, with a minimum of twelve (12) semester / eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for the required experience; OR

Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association.

SUPPLEMENTAL INFORMATION

The nature of work may require mandatory overtime including nights, weekends, and holidays.

PROMOTIVE LINES

FROM:

TO: 1222 Senior Payroll and Personnel Clerk

ORIGINATION DATE: 04/24/1972

AMENDED DATE: 03/21/01; 04/23/07; 07/06/10; 05/16/18

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills & abilities, and minimum qualifications.

BUSINESS UNIT(S): COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation