1424-Clerk Typist

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Clerk Typist

Job Code: 1424

INTRODUCTION

Under supervision, performs data entry and office clerical work of average difficulty in connection with the preparation and maintenance of a wide variety of operating, financial, purchasing, accounting and similar records.

Requires responsibility for: explaining existing office policies and procedures in connection with providing information to the public; making routine contacts with other departmental personnel and the general public in connection with office operations; gathering, preparing and maintaining departmental, personnel, financial and operating reports and records.

DISTINGUISHING FEATURES

Class 1424 Clerk Typist is distinguished from the 1426 Senior Clerk Typist in that incumbents perform work with less responsibility than that performed by incumbents in the 1426 position.

SUPERVISION EXERCISED

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Enters accounting and financial statements, contracts, payrolls, receipts, and similar materials into the appropriate system and submits to authorizing officials.

2. Monitors budget by logging purchases for contracts, purchases and other office needs in a spreadsheet or ledger.

3. May compose and type routine correspondence requiring knowledge of departmental operations and regulations.

4. Receives and communicates with the general public in connection with providing information on departmental activities and/or directs them to other personnel.

5. May receive and account for moderate amounts of money.

6. Receives, organizes and files a wide variety of office documents.

7. Assembles materials and information from various sources relative to the typing of a wide variety of documents and distributes to staff and/or the general public.

8. Operates various office machines.

9. Checks and reviews a variety of documents for sufficiency and conformance to established standards and requirements.

10. Submit and track work order requests for building maintenance issues.

11. Purchase, inventory and monitor the use of office supplies.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: modern office methods and procedures; English, spelling and grammar; arithmetic; the operation of common office machines and equipment.

Ability and Skill to: use good judgment in making routine decisions in accordance with existing laws, ordinances, regulations and departmental policies and procedures; establish and maintain satisfactory working relationships with departmental personnel and the public; accurately enter written information into computer software; verify data from multiple sources in accordance with office policies and procedures; communicate effectively both orally and in writing; compile information from various sources for publication and distribution; use departmental computer programs.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Experience:

One (1) year of clerical experience. Experience must have included data entry, answering telephones, and filing. Working as a sales clerk or restaurant help does not qualify.

License and Certification:

Substitution:

A recognized clerical training program of 240 hours or the equivalent of 15 semester units in graded clerical college units may substitute for up to 6 months of experience.

SUPPLEMENTAL INFORMATION

PROMOTIVE LINES

To: 1406 Senior Clerk; 1426 Senior Clerk Typist

ORIGINATION DATE: 01/12/1961

AMENDED DATE: 04/23/07; 05/02/18

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills and abilities defined in the most recent job analysis conducted for this job code.

BUSINESS UNIT(S): COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation