1426-Senior Clerk Typist

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Senior Clerk Typist

Job Code: 1426

INTRODUCTION

Under general supervision, performs data entry and office clerical work of moderate difficulty in connection with the preparation and maintenance of a wide variety of operating, financial, purchasing, accounting and similar records; may supervise subordinate clerical personnel engaged in varied clerical work.

Requires responsibility for: interpreting, carrying out and enforcing existing departmental policies and procedures in connection with office operations; making regular contacts with other departmental personnel, the general public and outside organizations relative to office operations; preparing, checking and reviewing detailed and important office operational records and reports.

DISTINGUISHING FEATURES

Class 1426 Senior Clerk Typist is distinguished from the 1424 Clerk Typist in that it may have supervisory responsibilities, and incumbents perform work with a higher level of responsibility than that performed by incumbents in the 1424 position.

SUPERVISION EXERCISED

May supervise subordinate clerical staff.

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. May assign, supervise and review the work of subordinate clerical personnel in the performance of routine and somewhat varied clerical tasks.

2. May supervise and participate in the maintenance of a large variety of detailed clerical records, reports and similar materials.

3. Independently composes correspondence relative to standard or routine office operations.

4. Compiles and condenses data from various sources which requires an understanding of problems and terminology involved and relevant rules and regulations governing such activities.

5. Enters accounting and financial statements, contracts, payrolls, receipts and similar materials into the appropriate system and submits to authorizing officials, frequently requiring the use of independent judgment.

6. Monitors budget by logging purchases for contracts, purchases and other office needs in a spreadsheet or ledger, may assist in budget planning.

7. May compose and type routine correspondence requiring knowledge of departmental operations and regulations;

8. Receives and communicates with the general public in connection with providing information of departmental activities and/or directs them to the appropriate personnel.

9. May receive and account for moderate amounts of money.

10. Receives, organizes and files a variety of information and data in connection with the maintenance of office records.

11. Assembles materials and information from various sources relative to the typing of various documents and distributes to staff and/or the general public.

12. Operates various office machines.

13. Checks and reviews a variety of documents for sufficiency and conformance to established standards and requirements.

14. Submit and track work order requests for building maintenance issues.

15. Purchase, inventory and monitor the use of office supplies.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: modern office methods and procedures; modern English, spelling and grammar; arithmetic; the operation of common office machines and equipment.

Ability and Skill to: use good judgment in making routine decisions in accordance with existing laws, ordinances, regulations and departmental policies and procedures; establish and maintain satisfactory working relationships with departmental personnel and the public; accurately enter written information into computer software; verify data from multiple sources in accordance with office policies and procedures; communicate effectively both orally and in writing; compile information from various sources for publication and distribution; use departmental computer programs.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Experience:

Two (2) years of verifiable clerical experience including at least one year at a level comparable to a 1424 Clerk Typist. Experience must have included data entry, preparing and maintaining a wide variety of documents and reports, public contact, checking and reviewing documents for completeness, and performing mathematical computations. Working as a sales clerk or restaurant help does not qualify.

License and Certification:

Substitution:

A recognized clerical training program of 240 hours or the equivalent of 15 semester units in graded clerical college units may substitute for up to 6 months of experience.

SUPPLEMENTAL INFORMATION

PROMOTIVE LINES

To: 1408 Principal Clerk

From: 1424 Clerk typist

ORIGINATION DATE: 01/12/1961

AMENDED DATE: 04/23/07; 05/02/18

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills and abilities defined in the most recent job analysis conducted for this job code.

BUSINESS UNIT(S): COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation