1444-Secretary I

Compensation set id: Citywide MTA

Secretary I

Job classification

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Current compensation plan

Effective: Jan 06, 2024

See Historic and future compensation information for this class

Step:	Step 1	Step 2	Step 3	Step 4	Step 5
Rate /hr:	$32.1375	$33.7500	$35.4250	$37.1875	$39.0625
Rate /biweekly:	$2,571.00	$2,700.00	$2,834.00	$2,975.00	$3,125.00
Rate /year:	$66,846	$70,200	$73,684	$77,350	$81,250

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Job description

CITY & COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

CLASS TITLE: SECRETARY I

JOB CODE: 1444

INTRODUCTION

Under supervision, provides secretarial and clerical services of an ordinary and varied nature for one or more managers; and performs related duties as required.

DISTINGUISHING FEATURES

This class, as the first level in the secretarial series, is distinguished from classes in the general clerical typist series by its direct support of and confidential role to one or more individuals serving in an administrative, professional or technical capacity. Incumbents perform a variety of routine secretarial duties involving typing, answering of telephone calls, scheduling of appointments and maintenance of confidential and administrative files. This class differs from class 1446 Secretary II in that positions in the latter class are generally assigned to higher level managers and perform more difficult secretarial work requiring the exercise of greater initiative, judgment and responsibility.

SUPERVISION EXERCISED

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Takes and transcribes dictation from shorthand notes or transcribes from longhand or

recorded dictation.

2. Types letters, reports and other finished copy of a routine nature.

3. Answers telephone and screens calls; serves as receptionist and schedules meetings and appointments.

4. Provides standard information to the public on policies, programs and procedures in accordance with general guidelines.

5. Files various materials alphabetically, numerically and chronologically in accordance with predetermined file classifications.

6. Posts a variety of information on standard forms, records and files; performs clerical tasks relative to keeping financial and statistical records and accounts.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: Business English, spelling and arithmetic; modern office methods, procedures and equipment.

Ability and Skill to: Follow oral and written instructions; plan, organize and complete work rapidly and efficiently; deal tactfully with the public; communicate effectively over the telephone; operate a variety of standard office machines and equipment.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Experience:

Ability to type 40 net words per minute.

One (1) year of verifiable, secretarial experience. Experience must have included composing, editing, and typing correspondence.

License and Certification:

Substitution:

Two (2) years of verifiable clerical experience comparable to a 1424 Clerk Typist. Experience must have included typing correspondence, answering phones, and filing.

A recognized clerical training program of 240 hours or the equivalent of 15 semester units in graded clerical college units may substitute for up to 6 months of experience.

SUPPLEMENTAL INFORMATION

May be required to take shorthand dictation or to type from machine transcription. Positions requiring shorthand: 90 WPM.

PROMOTIVE LINES

ORIGINATION DATE: 01/12/1961

AMENDED DATE: 08/26/1985 (Amended & Retitled); 04/23/07; 09/16/16

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills & abilities, and minimum qualifications.

BUSINESS UNIT(S): COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation

Effective (Sched)	Step 1	Step 2	Step 3	Step 4	Step 5
Jan 06, 2024 (Y)	$32.1375	$33.7500	$35.4250	$37.1875	$39.0625
Jul 01, 2023 (X)	$31.4250	$33.0125	$34.6500	$36.3750	$38.2000
Jul 01, 2022 (W)	$30.6625	$32.2125	$33.8000	$35.4875	$37.2625
Jan 08, 2022 (V)	$29.1375	$30.6000	$32.1125	$33.7125	$35.4000
Jul 01, 2021 (U)	$28.9875	$30.4500	$31.9500	$33.5500	$35.2250
Dec 26, 2020 (T)	$28.0000	$29.4125	$30.8625	$32.4125	$34.0250
Jul 01, 2020 (S)	$27.1875	$28.5500	$29.9625	$31.4625	$33.0375