1492-Assistant Clerk, Board Of Supervisors

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

JOB CODE TITLE: Assistant Clerk, Board of Supervisors JOB CODE: 1492

Business Unit: COMMN

Definition:

Under general supervision, the Assistant Clerk, Board of Supervisors performs complex and responsible legislative and administrative clerical/secretarial work in connection with the activities of one or more committees of the Board of Supervisors and performs other duties assigned. The essential functions of this job include: reviewing legislative files for accuracy and completeness; organizing and preparing agenda for committee meetings; preparing legal notices and official advertising; attending committee meetings, taking notes and preparing minutes; preparing legislation and other reports related to committee actions; organizing and updating official legislative files; conducting research and responding to requests from the public and other departments; performing data entry and database maintenance; supervising staff in the absence of Deputy Clerks; and providing assistance and training to newly appointed Assistant Clerks when necessary.

Distinguishing Features: The 1492 Assistant Clerk, Board of Supervisors is distinguished from the 1140 Deputy Clerk of the Board of Supervisors in that the latter performs more complex administrative responsibilities, such as scheduling and coordinating work assignments and has overall supervisory and training responsibilities for a work unit.

Supervision Exercised: May supervise staff when necessary.

Examples of Important and Essential Duties:

According to Civil Service Commission Rule 9, the duties specified below are representative of the range of duties assigned to this class are not intended to be an inclusive list.

1. Organizes and prepares agenda for committee meetings to meet legal and operational requirements.

2. Attends committee meetings, takes notes and prepares minutes.

3. Prepares legislation and other reports related to committee actions.

4. Organizes and updates official legislative files.

5. Conducts research and responds to requests from the public and other departments received

in person, by phone, electronic mail or fax.

6. Reviews legislative files for accuracy and completeness.

7. Provides assistance and training to newly appointed staff when necessary.

JOB CODE TITLE: Assistant Clerk, Board of Supervisors JOB CODE: 1492

Business Unit: COMMN

Business Unit: COMMN

8. Supervises staff in the absence of Deputy Clerks.

9. Prepares legal notices and official advertising following specific timelines.

10. Performs data entry and database maintenance.

11. Performs other duties as required.

Job Related and Essential Qualifications:

Knowledge of the legislative process, parliamentary procedures, Board's Rules of Order, the Brown Act, City and State Codes.

Ability to understand, follow and explain legislation; communicate effectively and courteously with city officials and the general public; write reports and minutes in a clear, concise and effective manner using proper grammar, punctuation and vocabulary; operate a personal computer using a variety of software programs; prioritize work; pay attention to details; and assemble information and materials.

Training and Experience Guidelines:

Training and Experience: Five (5) years of secretarial experience, including at least one (1) year of experience performing high-level secretarial/administrative duties in a legislative body, such as the Board of Supervisors, City Council, City Commission or Board of Directors; and

Ability to type 55 words per minute (net) and take notes to record the minutes of a committee meeting of the Board of Supervisors

Substitution: A baccalaureate degree from an accredited college or university in English, Public Administration, Journalism, Political Science, Business Administration, Urban Studies, or related field may be substituted for the two (2) years of the secretarial experience. No substitution may be made for the required one year of experience performing high-level secretarial/administrative duties in a legislative body.

Adopted: 1/12/61

Amended: 2/11/00

Reason for Amendment: To accurately reflect the current tasks, knowledge, skills and abilities defined in the most recent job analysis conducted for this class.

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation