7262-Maintenance Planner

Job description

SAN FRANCISCO CIVIL SERVICE COMMISSION

CLASS TITLE: MAINTENANCE PLANNER

JOB CODE: 7262

INTRODUCTION

Under direction, plans and coordinates general grounds maintenance and maintenance and repair activities on various public buildings, industrial facilities and public rights of way to achieve optimum efficiency of manpower, time, equipment and material; performs related duties as required.

DISTINGUISHING FEATURES

7262 Maintenance Planner is the journey level classification that has the responsibility for evaluating and scheduling facility and infrastructure maintenance and repair projects. This class is distinguished from the 7219 Maintenance Scheduler in that the latter is the entry level class responsible for performing routine maintenance scheduling duties. This class is distinguished from the 7263 Maintenance Manager in that the latter is the supervisory class and performs more complex and difficult duties related to maintenance planning operations for multiple large buildings and grounds.

SUPERVISION EXERCISED

Class 7262 may serve as a lead worker or first level supervisor over subordinate schedulers or clerical staff.

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Investigate and evaluate departmental requests for various types of maintenance and repair. This may include on-site inspections of machinery and structures.

2. Prepare cost estimates for maintenance and repair activities and develop and maintains a list of materials and labor costs for recurring maintenance jobs.

3. Plan maintenance and repair schedules for routine and preventive maintenance to ensure uninterrupted operation of systems; Develop new preventive maintenance procedures as required to adjust to changes in system operations, use patterns and new developments in maintenance and materials technologies.

4. Report difficult maintenance situations to the supervisor and recommend a course of action.

5. Prepare statistical reports on all maintenance and repair activities.

6. May supervise the work of subordinate personnel such as estimators, schedulers and clerical staff by planning, assigning, coordinating and directing work assignments.

7. Maintain and evaluate systems maintenance history records to ensure accurate and timely assessment of equipment and system performance with respect to work performed, frequency of failure and labor and materials costs.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: general building, industrial facility and public right of way construction and maintenance; grounds maintenance procedures; building materials; planning, estimating and scheduling techniques and procedures related to building, industrial facility, grounds and public right of way construction; and CMMS (Computerized Maintenance Management System).

Ability to: exercise good judgment in planning and detailing maintenance work; apply Operating Manual procedures to current and best practices; write comprehensive reports and prepare records using software applications; analyze and summarize items such as forms, schedules, work progress reports, instruction checklists, preventive maintenance/job plans, management reports, Key Performance Indicator (KPI), and asset history reports; maintain and update asset records and PM schedules; accomplish work assignments while dealing effectively, tactfully and courteously with co-workers, craft workers and supervisors, the public, tenants, regulatory agencies and management personnel; establish and maintain effective and cooperative working relationships; and use a personal computer.

Skill to: communicate effectively, clearly and courteously with staff, craft workers, supervisory personnel, senior management, tenants, regulatory agencies and the general public orally and in writing.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

1. Three (3) years of verifiable experience in one of the following areas:

a) as a maintenance estimator and/or scheduler or equivalent in facilities (building utilities, related structures and equipment) maintenance;

b) as a maintenance planner for construction or facilities/equipment maintenance;

c) as a supervisor of journey level workers in a construction or facilities/equipment maintenance related field; OR

2. Four (4) years of verifiable journey level experience in a construction or facilities/equipment maintenance related field; OR

3. Completion of a minimum four (4) year Building and Trades certified apprenticeship program AND two (2) years journey level of experience in a construction or facilities/equipment maintenance (a copy of apprenticeship certificate must be submitted with application)

Minimum Qualifications Notes:

For minimum qualifications #1, #2 and #3 listed above, the experience must include one (1) year using a Computerized Maintenance Management System (CMMS) program.

LICENSE AND CERTIFICATION

Possession of a valid California driver's license.

PROMOTIVE LINES

To: 7263 Maintenance Manager

ORIGINATION DATE: 4/29/1982

AMENDED DATE: 6/7/1982 (retitled); 10/14/14

REASON FOR AMENDMENT: To accurately reflect the current tasks, knowledge, skills and abilities defined in the most recent job analysis conducted for this job code.

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation