8108-Senior Legal Process Clerk

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: SENIOR LEGAL PROCESS CLERK

Job Code: 8108

INTRODUCTION

Under supervision, performs specialized clerical duties requiring a thorough knowledge of

procedures and requirements relating to the department concerned; processes legal actions for

court disposition; examines documents submitted for filing and recording; and performs related

duties as required.

DISTINGUISHING FEATURES

The Senior Legal Process Clerk is responsible for processing and examining complex legal

actions and documents, and for interpreting and explaining complex regulations and procedures.

It is distinguished from Legal Process Clerk in that the latter is responsible for carrying out and

explaining procedures which are more routine in nature and performing duties under closer

supervision.

SUPERVISION EXERCISED:

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative

of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Receives and screens all processes issued by court for action and collects fees for

prescribed services; accepts bonds to release property levied upon the Sheriff; signs

releases on real property and salary attachments; and accounts for monies received by

Sheriff from defendants and attorneys.

2. Responds to inquires made in person or by phone from the public, attorneys, litigants,

witnesses, victims and other law enforcement agencies regarding legal attachments,

evictions, writs of execution and funds in process of transmission.

3. Assists Attorneys in the process of cases by interviewing witnesses and recording their

statements; prepares formal complaints and related reports; maintains calendar and dockets

of court hearings on criminal cases; and prepares writs or warrants of attachment and

execution to ensure proper completion.

4. Processes law suits filed against the City; files legal papers in Superior and Municipal

Courts; maintains daily and weekly diary and notifies City Attorney's deputies of pleadings,

appearances, depositions and other pertinent legal actions.

5. Processes and reviews legal documents and records such as hold orders, indictments,

writs, certifications, marriage licenses and fictitious name statements; retrieves legal

documents using alphabetical, chronological and numerical filing systems; indexes ordering

of prior convictions for felonies using criminal identification and investigation records;

performs data entry and checks files/computer records to locate requested information.

6. Examines and reviews a wide variety of legal documents, applying relevant laws, codes

and procedures, to determine whether they meet the prerequisites for recording; calculates

fees for recordable documents, accepts payment, writes receipts and makes change;

balances daily total of monies received; and explains provisions and regulations regarding

recording of documents to title company representatives, realtors, attorneys and the public.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Requires knowledge of: state and local codes, statutes, ordinances; legal terminology; and

technical knowledge necessary to examine a wide variety of legal documents.

Requires ability to: sort, file, retrieve, code and index documents using alphabetical,

chronological and numerical filing system; perform record keeping; use a typewriter and/or a

word processor; communicate clearly and tactfully with co-workers, clients, attorneys,

litigants, and the general public; instruct subordinates on routine matters; read and

comprehend legal terminology on various forms and letters; respond to customer inquires in

writing and interact with the public in a tactful and courteous manner.

MINIMUM QUALIFICATIONS

These minimum qualifications are to be used as a guide for establishing the education, training,

experience, special skills and/or license which may be required for employment in the class.

Although these minimum qualifications are typical of the class, additional minimum qualifications

and special conditions may apply to a particular position and will be stated on the job

announcement.

1. Two (2) years (equivalent to 4,000 hours) of verifiable experience in processing and/or

researching documents in accordance with laws, codes and/or regulations in a legal,

governmental, real estate or financial services environment

2. 30 semester / 45 quarter units from an accredited college or university, with a minimum

of 12 semester / 18 quarter units in business and/or law AND one (1) year (equivalent to

2,000 hours) of verifiable experience processing and/or researching documents in

accordance with laws, codes and/or regulations in a legal, governmental, real estate or

financial services environment.

LICENSE AND CERTIFICATION

PROMOTIVE LINES

ORIGINATION DATE: 9/17/68

AMENDED DATE: 12/20/84, 7/2/99, 6/30/10

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills

and abilities defined in the most recent job analysis

conducted for this job code.

BUSINESS UNIT(S): COMMN

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation