8534-Supervising Adult Probation Officer (SFERS)

Supervising Adult Probation Officer (SFERS)

Job classification

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Current compensation plan

Effective: Jul 01, 2024

See Historic and future compensation information for this class

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Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Supervising Adult Probation Officer (SFERS)

Job Code: 8534

INTRODUCTION

Under direction, assigns and directs the activities of Deputy Probation Officers engaged in interviewing, advising, counseling and supervising adult offenders; provides training on department policies and procedures; reviews court reports prepared by officers; confers with judges and representatives of other agencies; and performs related duties as required.

DISTINGUISHING FEATURES

The Supervising Adult Probation Officer is distinguished from the Deputy Probation Officer by its supervisory responsibilities and increased level of responsibility. It is distinguished from the Division Director, Adult Probation in that the latter has a broader array of responsibilities, including directing the activities of Supervising Adult Probation Officers and non-professional staff, establishing policies and procedures, and administering state and Federal grants in partnership with other law enforcement agencies.

SUPERVISION EXERCISED

This classification directly supervises Deputy Probation Officers.

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Assigns, directs and observes the activities of Deputy Probation Officers engaged in assessing, interviewing, advising and supervising probationers consistent with Evidence Based Probation Supervision Practices.

2. Balances unit caseload assignments, and responsible for the distribution and management of unit caseloads/workloads.

3. Reviews court reports written by probation officers for accuracy and completeness.

4. Organizes and conducts training for newly hired probation officers and instructs them regarding departmental policies and procedures; trains staff on changes in laws, and in departmental policies and procedures.

5. Confers with attorneys, judges and representatives of other agencies on cases. Communicates with probationers, department staff and others engaged in probation-related activities.

6. Confers and exchanges information on probationers with representatives of social service organizations, treatment providers and others participating in the rehabilitation of probationers.

7. Prepares and reviews technical reports and operational records; prepares memoranda for staff. Researches and processes information, compiles and reports monthly workload statistics, creates and maintains records, and prepares correspondences and reports through use of internet, e-mail, word processing, and spreadsheets.

8. Assists in the development, negotiation, implementation and administration of contracts and grants; Coordinates interagency meetings regarding services and grants.

9. Provides guidance and training for Deputy Probation Officers who make referrals to treatment modalities that offer probationers the best chances of success and supervise and counsel probationers to assist in complying with court orders, educational and vocational services, and family counseling. Monitor the quality of staff court reports and client risk and need assessments.

10. Participates in specialized assignments including, but not limited to: drug abatement, sex crimes, serious/habitual offenders, multiple agency task force, field enforcement, and community liaison.

11. Provides oversight to the Deputy Probation Officers who supervise adult offenders including cases which may entail severe personality and emotional disorders, dangerously aggressive behavior, and aggravated offenses.

12. Receives and reviews any complaint from a probation officer or any member of the general public against a probation officer and refer as necessary to the Division Director or Deputy Chief or the Chief.

13. Represents the Department at commissions, court hearings, community agencies and community events; speaks before interested groups on probation Department policies, procedures, and objectives; acts in a liaison role to local, state and federal law enforcement agencies, other county agencies/departments and private collateral treatment resources staff in the enforcement of court orders, community protection and assisting in the recent rehabitation of offenders.

14. Prepares and submits performance evaluation of probation officer and develops corrective action plans as necessary.

15. Plans, develops, implements, directs and monitors the programs in your assigned unit(s) including, but not limited to: Transitional Age Youth Services, Homeless Services, Mental Health Services, Sex Offender Services, Substance Abuse Services, Post Release Community and Mandatory Supervision Services, and other various related services that are consistent with the mission, vision, and core values of the department.

16. Responsible for developing and monitoring monthly schedules for a unit(s), including officer of the day, training, vacation, extended leaves and various special coverage requirements.

17. Ensure staff awareness of safety-related guidelines through ongoing training and staff meetings; authorizes and participates in arrest situations, search and seizure activities; oversees routine use of safety equipment including chemical agents, soft body armor, restraint equipment and firearms to ensure compliance with legal mandates and policy guidelines.

18. May act for a Division Director in his or her absence.

19. Performs other related duties as required.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of:

Evidence Based Practices and its application.

The organization, operations and procedures of courts and the probation department;

Provisions of the Penal Code and other statutes that relate to the duties of the Deputy Probation Officer and the legal rights and obligations of the adult offender;

The social, economic and psychological factors contributing to criminal and other anti-social behavior;

Case management techniques including time management and methods of organizing assignments.

Ability to:

Lead and develop new departmental initiatives and/or projects.

Assign, direct and review the work of Deputy Probation Officers;

Make referrals to treatment modalities that offer probationers the best chances of success;

Establish and maintain effective working relationships with department staff and representatives of public and private agencies engaged in the apprehension, conviction and rehabilitation of adult offenders;

Organize and conduct training of newly hired Deputy Probation Officers and to conduct training in areas of expertise for officers and staff;

Compose clear and concise reports, letters and memoranda;

Effectively communicate with probationers, department staff and others engaged in probation-related activities.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Possession of a baccalaureate degree from an accredited college or university (major course work in the social sciences or related fields preferred).

Experience:

Four (4) years of verifiable experience as a probation officer working with offenders in a criminal justice system. At least two (2) years of the required four (4) years must include experience working with adult offenders.

Substitution:

Two (2) years of experience as a parole officer working with offenders in a criminal justice system may substitute for two (2) years of the required probation officer experience.

LICENSE AND CERTIFICATION

None.

SUPPLEMENTAL INFORMATION

None.

PROMOTIVE LINES

From: 8444 or 8530 Deputy Probation Officer

ORIGINATION DATE: 12/8/11

AMENDED DATE: 2/28/13

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills and abilities defined in the most recent job analysis conducted for this job code.

BUSINESS UNIT(S): COMMN

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation