9395-Property Manager, Port

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Property Manager, Port

Job Code: 9395

INTRODUCTION

Under general direction, the Property Manager, Port implements programs for management,

leasing and rental of Port land and buildings for retail, commercial and industrial tenants.

Position responsibilities may include an assignment specific to leasing activities only or a

combination of leasing and property management duties. The essential functions of this position

are: day to day management of Port property including inspecting leased space to determine if

property is maintained in accordance with the lease, determining need for maintenance and

repair and arranging for those repairs; responding to leasing and other inquiries from

prospective tenants and such requests and inquiries from current tenants; and negotiating

economic transactions; and drafting real estate-related contracts, rental agreements and permits

for retail, commercial and industrial property. Incumbents in this job code are engaged in

property management and leasing activities resulting in revenue production for the Port through

the maximum economic utilization of Port land, building, retail, industrial and office space per

Waterfront Plan.

DISTINGUISHING FEATURES

The Property Manager, Port functions at the journey level. This position is distinguished from

the Senior Property Manager in that it functions at a lower level, with responsibility for the less

complicated leases and less significant properties. Incumbents in this job code may be

assigned to leasing activities only or to a combination of leasing and property management

duties.

SUPERVISION EXERCISED: Incumbents in job code 9395 may be assigned supervisory

responsibilities of administrative staff engaged in lease-related administrative functions.

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative

of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Markets Port commercial, industrial and retail properties to maximize revenue.

2. Negotiates leases, contracts, agreements and permits with prospective and current

tenants in accordance with parameters of established Port policies and practices.

3. Drafts leases, rental agreements and other documents in conformance with

established policies and practices.

4. Responds to and evaluates requests from tenants for repairs, improvements and

modifications to existing leases.

5. Inspects properties by physically visiting rental sites on a regular basis to determine

maintenance and repair needs, and for conformance to the lease or rental

agreement.

6. Arranges with the Port's Maintenance Department to schedule repairs and

improvements to common areas and leased space, which is the Port's responsibility.

7. Conducts market and feasibility studies related to marketing operations of retail,

commercial and industrial property.

8. Maintains accurate property management records by writing lease abstracts to

document highlights of leases for the Port's file and drafting reports, documenting

events, occurrences, agreements, and understandings in regard to tenant issues.

9. Markets Port properties for location filming, special events, and parking.

10. Operates Port motor vehicle in furtherance of the above referenced tasks.

11. Performs related duties and responsibilities as assigned.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: lease negotiations, administration and compliance, property/asset management

procedures, and sales and marketing principles.

Ability to: to analyze economic feasibility of proposed property uses, problem-solve, establish

and maintain cooperative business relationships, and to communicate effectively both orally and

in writing.

MINIMUM QUALIFICATIONS

These minimum qualifications are to be used as a guide for establishing the education, training,

experience, special skills and/or license(s) which are required for employment in the

classification. Please note, additional qualifications (i.e., special conditions) may apply to a

particular position and will be stated on the exam/job announcement.

1. Education: Baccalaureate degree from an accredited college or university; AND

2. Experience: Three years verifiable experience in commercial and/or industrial real estate

property or asset management or in the development of financial agreements/transactions

related to mixed use commercial or public/private development projects. Experience which is

restricted to apartment building or other residential property management will not qualify.

Substitution: Additional qualifying work experience as described in #2 above may be

substituted for the required education up to two years (30 semester units/45 quarter units equal

one year). A Master's or Doctorate degree from an accredited college or university in real

estate, business administration with a finance or real estate concentration, or law degree with a

real estate concentration may substitute for one year of the required experience as described in

#2 above.

LICENSE AND CERTIFICATION

Possession of a valid California driver's license and eligibility for coverage by the Port's

insurance carrier.

PROMOTIVE LINES:

9386 Senior Property Manager, Port

ORIGINATION DATE:

AMENDED DATE: 5/13/99; 12/24/01; 12/16/10

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills

and abilities defined in the most recent job analysis

conducted for this job code.

BUSINESS UNIT(S): COMMN

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation