1202-Personnel Clerk

Compensation set id: Citywide MTA

Personnel Clerk

Job classification

---

Current compensation plan

Effective: Jan 06, 2024

See Historic and future compensation information for this class

---

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

JOB CODE TITLE: PERSONNEL CLERK

JOB CODE: 1202

Business Unit: COMM

Definition: Under supervision, the Personnel Clerk performs a variety of specialized clerical duties in connection with personnel related matters. The essential functions of this job include: processing personnel transactions by gathering information, filling out and/or distributing forms and/or documents; processing personnel requisitions and modifications either manually and/or electronically; compiling and generating data for reports; creating and updating personnel files; responding to inquiries made by phone or in person; filing personnel documents; entering and maintaining records and databases; processing and scheduling appointments. The Personnel Clerk works directly with the public, departments and employees concerning various personnel matters.

Distinguishing Features: The Personnel Clerk job code is distinguished from that of Clerk by its specialization on clerical tasks related to personnel. It is distinguished from the 1204 Senior Personnel Clerk in that the latter performs more difficult and responsible tasks than those assigned to incumbents in this job code.

Supervision Exercised: None

Examples of Important and Essential Duties:

According to Civil Service Commission Rule 9, the duties specified below are representative of the range of duties assigned to this job code and are not intended to be an inclusive list.

1. Processes personnel transactions by gathering information for new hires, certifications, separations, reassignments, referrals, leaves of absence and other personnel matters; and by filling out forms and distributing copies to appropriate departments and individuals to ensure that all personnel actions are initiated and that correct personnel records are posted and maintained.

2. Processes personnel requisitions and modifications either manually and/or electronically by filling out forms and/or entering information into the system; maintaining log by vice and assignment number, and locating budget information for requisitions and position control.

3. Compiles data and generates reports concerning employee status, probationary list, payroll activities; and verify information manually and/or by computer to ensure its accuracy.

4. Creates and updates personnel files, manually and/or electronically, regarding appointment data, verification of employment, and other relevant information to ensure that accurate information is kept on employee status; updates records to show changes in employee status, tax code and personal addresses.

5. Responds to phone and personnel inquiries from employees, applicants, and other interested individuals concerning various personnel matters, such as employee benefits, leaves of absence; and makes referrals as necessary.

6. Files personnel documents according to established departmental procedures by using chronological, and alphabetical filing systems; accepts subpoenas, summons and other legal documents to ensure that documentation/information is properly maintained and posted in a timely manner.

7. Maintains computerized records and database information by using word processing, spreadsheets and other applications to ensure accuracy of data and process personnel transactions.

8. Processes and schedules appointments for medicals, fingerprinting, drug testing, employment verifications, and driver's license renewals to ensure that employee's records are completed and updated.

9. Performs related duties and responsibilities as assigned.

Job Related and Essential Qualifications:

Knowledge of: filing systems and basic math.

Ability to: apply personnel related techniques; operate personal computer; communicate verbally and in writing; proofread records and documents; and interact effectively and courteously with staff and the public.

Experience and Training Guidelines:

Experience: One (1) year of verifiable experience compiling and maintaining personnel records. (Experience must have been gained within the last seven (7) years); AND ability to type/keyboard 40 words per minute.

ADOPTED: 1/12/61

AMENDED: 3/16/81

AMENDED: 12/8/99

AMENDED: 04/23/2007

Reason for Amendment: To accurately reflect the current tasks, knowledge, skills and abilities defined in the most recent job analysis conducted for this class.

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation