1222-Senior Payroll And Personnel Clerk

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Senior Payroll and Personnel Clerk

Job Code: 1222

DEFINITION

Under direction, the 1222 Senior Payroll and Personnel Clerk is responsible for calculating, reviewing, verifying and posting payroll, timekeeping and personnel information. 1222 Senior Payroll and Personnel Clerk is the advanced-journey-level position in this series.

DISTINGUISHING FEATURES

Class 1222 Senior Payroll and Personnel Clerk is distinguished from class 1220 Payroll and Personnel Clerk by responsibility for performing the more difficult work involved in the complex function or issues.

SUPERVISION EXERCISED

May serve as lead worker over 1220 Payroll and Personnel Clerks and other clerical staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Serves as a lead worker over payroll and personnel clerks and other clerical staff.

2. Calculates, records and audits payroll and timekeeping information into systems; documents, and ensures the accuracy of employee hours, leave credits, pay rate changes, and other related payroll and personnel documents.

3. Analyzes and interprets economic provisions of collective bargaining agreements.

4. Generates, interprets, and maintains variety of computer output reports in order to respond to employees' payroll and personnel problems and discrepancies.

5. Responds to employee and departmental complaints/inquiries, in person, in writing or by telephone to resolve payroll and personnel transaction issues.

6. Prepares forms, correspondence, inter-departmental memos, inputs documents, problem reports concerning payroll and personnel transactions, employment and credit references and verifications.

7. Prepares and records routine payroll and personnel transactions to employee records such as separation reports and leaves.

8. Receives, distributes and files payroll and personnel related reports; maintains detailed files and recordkeeping systems to assure accurate and complete documentation of payroll/personnel transactions in original copy.

KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: the overall operations of a payroll/personnel department, including activities relating to wages, salaries, attendance, employee benefits (e.g., State Disability Insurance and Worker's Compensation), automated payroll system and other payroll/personnel transactions; basic mathematical concepts; and basic computer applications, such as e-mail, word-processing and spreadsheets software.

Ability and Skill to: problem-solve, perform calculations, provide direction, training and support to payroll, personnel and other clerical employees; provide documentation and recommendations for performance evaluations; communicate clearly and effectively; prepare a variety of payroll and personnel documents and records, including data input; read, comprehend and interpret documents relating to payroll and personnel operations; organize, prioritize, and maintain attention to details under routine deadline; and accurately and rapidly perform mathematical calculations by hand and by machine.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.)

Education:

Experience:

Two (2) years of experience preparing, calculating and maintaining payroll and/or personnel records

License and Certification:

Substitution:

Completion of thirty (30) semester / forty-five (45) quarter units of coursework from an accredited college, university or business school, with a minimum of twelve (12) semester / eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for one (1) year of the required experience; OR

Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required experience.

SUPPLEMENTAL INFORMATION

The nature of work may require mandatory overtime including nights, weekends, and holidays.

PROMOTIVE LINES

FROM: 1220 Payroll and Personnel Clerk

TO: 1224 Principal Payroll and Personnel Clerk,

ORIGINATION DATE: 02/23/1961

AMENDED DATE: 03/10/2000; 07/6/2010; 05/16/2018

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills & abilities, and minimum qualifications.

BUSINESS UNIT(S): COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation