1226-Chief Payroll And Personnel Clerk

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Chief Payroll and Personnel Clerk

Job Code: 1226

DEFINITION

Under general direction, the 1226 Chief Payroll and Personnel Clerk is a second level supervisor responsible for managing the activities of a large, varied and complex payroll/personnel division by supervising, maintaining, and controlling records and developing procedures.

DISTINGUISHING FEATURES

Class 1226 Chief Payroll and Personnel Clerk is distinguished from the 1224 Principal Payroll and Personnel Clerk in that the lower level supervises the day to day responsibilities in a payroll/personnel unit. The 1226 Chief Payroll and Personnel Clerk is further distinguished from the 1218 Payroll Supervisor, in that the latter is a managerial position that is responsible for compliance and large projects.

SUPERVISION EXERCISED

Supervises payroll and/or personnel units for a large, complex division or department.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Manages and directs assigned staff performing complex payroll/personnel duties using computerized systems, including the maintenance and control of complicated payroll/personnel records.

2. Supervises staff, and assigns and evaluates work performed in areas such as time reporting, payroll and personnel processing, human resources functions, and position control systems.

3. Interprets and implements pertinent laws, ordinances, regulations, policies and procedures to clarify and expedite payroll and personnel processing.

4. Develops and updates procedures and techniques for payroll and related personnel functions; writes new procedures for the implementation of policies; maintains expenditure records; may prepare budget and statistical data.

5. Provides customer service to employees or members of the general public.

6. Determines and verifies proper salary payment in compliance with prescribed rules and regulations, such as various government codes, charter provisions, and union contracts; maintains related accounting controls for audit purposes.

7. Reconciles and maintains position control systems; reviews, updates, and approves the processing of status changes, such as new hires, transfers, leaves of absence, and separations of personnel.

8. Prepares payroll/personnel reports, memos, and responses to correspondence and telephone inquiries regarding a wide variety of salary and payroll/personnel matters.

9. Confers with other departmental personnel and representatives of other agencies/organizations in connection with the various laws, codes, rules, and regulations applicable to particular departmental payroll/personnel operations.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of: complex payroll and personnel system operations; and applicable laws, ordinances, policies, rules, and regulations.

Ability or Skill to: manage and plan; supervise, assign, and evaluate staff; develop constructive changes and continually meet payroll deadlines; analyze, research, and problem solve; use a computer; establish and maintain effective working relationships; and speak and write in a clear and effective manner.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Experience:

Five (5) years of progressively responsible clerical and office experience in the preparation and maintenance of detailed and complex payroll and personnel records and reports, including at least two (2) years of responsible supervisory experience.

License and Certification:

Substitution:

Completion of thirty (30) semester / forty-five (45) quarter units of coursework, with a minimum of twelve (12) semester/eighteen (18) quarter units of coursework in business administration, accounting, mathematics, human resources, or a closely related field may substitute for one (1) year of the required non-supervisory experience.

Possession of a Certified Payroll Professional (CPP) Certificate issued by the American Payroll Association may substitute for one (1) year of the required non-supervisory experience.

SUPPLEMENTAL INFORMATION

PROMOTIVE LINES

From: 1224 Principal Payroll and Personnel Clerk

To: 1218 Payroll Supervisor

ORIGINATION DATE:

04/20/1961

AMENDED DATE:

08/19/19

REASON FOR AMENDMENT:

To accurately reflect the current tasks, knowledge, skills & abilities, and minimum qualifications.

BUSINESS UNIT(S):

COMMN, SFCCD, SFMTA, SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation