1403-Elections Clerk

Job description

SAN FRANCISCO CIVIL SERVICE COMMISSION

CLASS TITLE: ELECTION CLERK CODE: 1403

INTRODUCTION

Under general supervision, supervises and coordinates the work of seasonal clerical employees; and performs specialized clerical work in a unit responsible for election services; and performs related duties as required.

Requires responsibility for: interpreting and carrying out existing methods and procedures relative to the Department of Elections’ operations; making regular contacts with other departmental personnel and the general public in connection with office activities; gathering, preparing and maintaining a variety of records, reports and documents relative to office operations.

DISTINGUISHING FEATURES

The 1403 Election Clerk is responsible for performing important clerical work involving extensive knowledge of the election process. The Election Clerk is distinguished from the 1404 Clerk in that the Elections Clerk provides direction and may supervise the work of other clerical workers supporting the election process.

SUPERVISION EXERCISED

May assign, supervise and evaluate the work of seasonal clerical employees.

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Recruits and trains poll workers all of whom administer mandated procedures and provide services to a linguistically and culturally diverse voting population.

2. Locates polling places following the guidelines set forth by the Americans with Disabilities Act and the Help America Vote Act.

3. Proofs official ballots and Voter Information Pamphlets in English, Chinese and Spanish, large print and audio formats.

4. Facilitates filing of candidate nomination papers, ballot measures, and the proponent and opponent arguments and paid arguments that appear in the Voter Information Pamphlet.

5. Maintains voter registration affidavits, verification of petition signatures, conduct of early voting and administration of special voting programs, such as Hospital and Inmate Voting, and Military and Overseas Voting.

6. Organizes secure storage of voting equipment, materials and supplies.

7. Gathers, prepares, and maintains a variety of records, reports, documents and calendars relative to the Department of Elections’ operations and provides information such as voter registration, polling places, ballots, volunteering at the polls to the public in a professional and courteous manner through email, over the phone or in person.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of modern clerical and office methods, practices and procedures and the use of common office equipment and computer software.

Ability to plan, organize and supervise clerical and office activities; and demonstrate excellent oral and written communication and presentation skills.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

1. Two (2) years (equivalent of 4000 hours) of verifiable clerical experience including preparing and maintaining a variety of records and documents, public contact and gathering information.

Substitution: Completion of a clerical training program (240 hours) or the equivalent of 15 units of coursework from an accredited college or university may substitute for up to 6 months of clerical experience.

LICENSE AND CERTIFICATION

None

PROMOTIVE LINES

To: 1408 Principal Clerk

From: 1404 Clerk

ORIGINATION DATE: Sept. 18, 1967

AMENDED DATE: Nov. 18, 2013

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills and abilities defined in the most recent job analysis conducted for this job code.

BUSINESS UNIT(S): COMMN, SFMTA

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation