1632-Senior Account Clerk

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Job Title: Senior Account Clerk

Job Code: 1632

INTRODUCTION

Under general supervision, performs difficult bookkeeping and financial record keeping operations within complex accounting systems and may direct the work of a small clerical staff. Incumbents interpret, enforce and carry out existing policies and procedures relative to financial record keeping activities; make regular contacts with other departmental personnel and the general public in connection with bookkeeping and financial operations; prepare and maintain a variety of complex financial and bookkeeping records and reports; post, adjust and balance entries to ledgers; verify the correctness of accounting documents; respond to inquiries and provide financial information; organize and file source documents; perform operations involving automated accounting systems and spreadsheet programs and perform related duties as required.

DISTINGUISHING FEATURES

This is the senior-level position in the Account Clerk series. It is distinguished from the 1630 Account Clerk in that it may have lead-worker responsibilities, and incumbents perform work that is more complex and analytical than that performed by incumbents in the 1630.

SUPERVISION EXERCISED: May coordinate the work of a small clerical staff.

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Performs difficult bookkeeping and financial record-keeping operations within complex accounting systems in order to ensure accurate balances and available budgeted funds.

2. Posts, adjusts and balances entries to subsidiary ledgers by searching out details and reconciling account discrepancies.

3. Verifies correctness of accounting documents by comparing postings to source documents and checking calculations for accuracy.

4. Responds to inquiries and provides financial information to other units, individuals and the general public regarding the status of accounts, payments, issuance of checks and availability of balances by extracting information from documents and answering questions.

5. Organizes and files source documents according to accepted practice.

6. Performs tasks in software related to accounting, including databases, automated accounting systems, spreadsheets and word processing.

7. Calculates encumbered balances of blanket purchase orders and contract orders to ensure that funds are available for payment.

8. Identifies discrepancies between departmental records and the City's accounting system.

9. Assists in the compilation of financial data for accounting and financial purposes.

10. Prepares accounting documents including requisitions for purchase orders, journal entries, encumbrances and payment documents.

11. Performs mathematical calculations such as addition, subtraction, multiplication and division in order to arrive at orrect balances when working on financial and accounting matters such as cost records, deposits, expenditures, allocations, taxes and penalties.

12. Reconciles bank statements and revolving fund balances.

13. Prepares basic financial schedules and reports using spreadsheet programs such as Lotus, Excel and QuattroPro.

14. May direct the work of a small clerical staff.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: financial record keeping and elementary accounting methods such as posting, adjusting, balancing, reconciling and single-entry bookkeeping; office clerical procedures such as filing, coding, indexing and proofreading accounting documentation; and elementary mathematics.

Ability to: analyze financial record keeping problems and suggest corrective actions; prepare and analyze financial reports; coordinate and inspect the work of a small clerical unit; perform accurate mathematical calculations; establish effective working relationships with departmental and non-departmental staff; apply accounting principles to a complex accounting system; navigate through and perform tasks in the various computer software (accounting systems, tax programs, spreadsheets, word processing and database systems) required for financial transactions; and communicate effectively both orally and in writing.

MINIMUM QUALIFICATIONS

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class. Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.

Eighteen (18) months (equivalent to 3,000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records, deposits, expenditures, allocations), bookkeeping and/or financial record keeping. Such experience typically includes verifying correctness of financial documents; maintaining expenditure records; and reconciling subsidiary accounts

Substitution of Experience:

15 semester units (or equivalent quarter units) of coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for up to six (6) months of the required experience as described above.

LICENSE AND CERTIFICATION

PROMOTIVE LINES

To: 1634 Principal Account Clerk

From: 1630 Account Clerk

ORIGINATION DATE: 4/29/68

AMENDED DATE: 7/23/99; 12/13/02, 2/12/10

REASON FOR AMENDMENT: To accurately reflect the current tasks, knowledge, skills and abilities defined in the most recent job analysis conducted for this job code.

BUSINESS UNIT(S): COMMN, SFUSD, SFCCD, MTA

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation