1764-Mail And Reproduction Service Supervisor

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Mail and Reproduction Service Supervisor

Job Code: 1764

DEFINITION

Under general direction, oversees the operation of a central reproduction service, mail unit, and/or microfilming and central storage of film and other records. Class 1764 Mail and Reproduction Service Supervisor is the second-level supervisor of the series.

DISTINGUISHING FEATURES

Class 1764 Mail and Reproduction Service Supervisor is distinguished from 1762 Senior Print/Mail Machine Operator and 1760 Print/Mail Machine Operator in that the former is assigned full or partial managerial as well as supervisory duties.

SUPERVISION EXERCISED

Supervises subordinate staff.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Oversees central reproduction and mailing operations.

2. Estimates the cost of printing and mailing projects; initiates requisitions and purchase orders for materials and supplies for mailing and reproduction services; submits reports on progress of work; recommends changes and improvements in methods and procedures.

3. Recommends purchase of new equipment or replacement; reviews, approves and tracks incoming projects; maintains vendor and supplier contacts.

4. Performs layout work in connection with graphic bulletins and drawings; ensures that the material can be properly fitted together for presentation in a manual or book.

5. Supervises personnel of the mail unit involved in the pickup, sorting and distribution of U.S. and departmental mail.

6. Archives files for future use; orders and maintain inventories of necessary supplies.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of: types, quality, size and use of paper and various supplies; safe operation of printing, bindery and mailing equipment.

Ability and Skill to: oversee the operation of mailing and reproduction service; organize, prioritize and analyze work to be done; plan operations and achieve efficient utilization of equipment and personnel; prepare accurate cost estimate for machine operation; make minor adjustments on equipment and troubleshoot problems; communicate effectively orally and in writing; interact tactfully, courteously and diplomatically with others.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Experience:

Five (5) years of recent experience in the operation of offset machine or high speed digital production printer (including bindery) in a reprographic or production center environment, including at least two (2) years in a supervisory capacity.

License and Certification:

Substitution:

SUPPLEMENTAL INFORMATION

Nature of work requires physical effort and manual dexterity in the operation and maintenance of high speed digital or other related equipment. Perform heavy lifting of at least 50 pounds.

May be required to drive in order to transport materials.

PROMOTIVE LINES

To:

From: 1762 Senior Print/Mail Machine Operator

ORIGINATION DATE: 11/06/1967

AMENDED DATE: 12/12/1967; 08/21/1978; 07/18/18

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills & abilities, and minimum qualifications.

BUSINESS UNIT(S): COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation