1820-Junior Administrative Analyst

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

TITLE: JUNIOR ADMINISTRATIVE ANALYST

JOB CODE: 1820

DEFINITION

Under supervision, the Junior Administrative Analyst is trained, assists with and performs professional level analytical work in a variety of functional areas, such as: development and administration of competitive bid processes and contractual agreements; grant administration and monitoring; budget development and administration; legislative analysis; development and evaluation of management/administrative policy; program evaluation and planning; quantitative and qualitative data analysis; or complex financial/fiscal analysis and reporting. Class 1820 Junior Administrative Analyst is the entry-level class of the series.

DISTINGUISHING FEATURES

Class 1820 Junior Administrative Analyst is distinguished from Class 1822 Administrative Analyst in that the latter is the journey level of the series that performs duties of difficult and complex nature related to administrative policy analysis, legislative analysis, economic analysis, budgetary analysis, complex financial/fiscal analysis and reporting, data analysis, and development/administration of competitive bid processes, contractual agreements or grants.

SUPERVISION EXERCISED

None

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Conducts field surveys and carries out routine research in connection with budget, legislative or management studies and/or performs analysis of actual expenditures compared to the budget or public policy issues.

2. Assists in conducting difficult and complex analysis, procedural, organizational and operational investigations, quantitative and qualitative data analysis, surveys and/or research relating to department/agency operations.

3. Provides routine information to departmental personnel on the preparation of budget and policy documents, reports, demographics and program implementation.

4. Assists in preparing reports and proposals.

5. Assists in preparing budget and program delivery calendars.

6. Assists in compiling budget requests, making budget presentations, performing cost analysis and preparing program reports.

7. Prepares, generates, and updates budget documents, contract reports, surveys, databases and mailing lists.

8. Tracks and coordinates revenue and expenditures, grants, program budgets, and other funds.

9. Assists with the preparation and submittal of supplemental budget requests.

10. Assists in preparation and coordination of development of legislative proposals and/or statewide initiatives.

11. Prepares graphs and charts for presentations.

12. Assists in the preparation of quarterly and year-end financial, program and budget, and legislative reports.

13. Assists in review, processing and monitoring of contracts and contract certification processes.

14. Inputs and maintains data in computerized system and generates computerized reports.

15. Maintains contract files, and other contract documents and certificates, and monitors validity of documents.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of: Principles and processes of finance, accounting, budgeting, contracts, and the legislative process; practices and principles of administrative and management techniques.

Ability or Skill to: Conduct surveys and perform routine research; collect, research, and analyze data; interact with departmental personnel to obtain and furnish information on budget/grants, contracts, legislative and procedural matters; prepare and write reports and proposals; use computers for word-processing, databases, internet, email, and various spreadsheet software.

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MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Additional qualifications (i.e. special conditions) may apply to a particular position and will be stated in the job ad.

Possession of a baccalaureate degree from an accredited college or university

Substitution:

May substitute up to 2 years of the required education with qualifying full-time, professional-level experience in budget analysis, financial analysis and reporting, legislative/policy analysis, data analysis, or contract/grant administration. One year (2,000 hours) of qualifying experience will be considered equivalent to 30 semester/45 quarter units

License and Certification:

None

SUPPLEMENTAL INFORMATION

PROMOTIVE LINES

To: 1822 Administrative Analyst

From: Original Entrance Examination

ORIGINATION DATE:

01/12/1961

AMENDED DATE:

07/23/1999; 07/02/2004; 08/25/2009; 04/12/2023

REASON FOR AMENDMENT:

To accurately reflect the minimum qualifications defined in the most recent job analysis conducted for this job code.

BUSINESS UNIT(S):

COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation