1835-Legislative Assistant

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

1835 LEGISLATIVE ASSISTANT

DEFINITION:

Under general direction, serves as a legislative assistant to a member of the Board of Supervisors and performs a wide variety of legislative, constituent and clerical duties including work on confidential and sensitive issues; accompanies a Supervisor or represents the Supervisor at neighborhood, business, social and governmental functions and meetings; serves in a liaison capacity with city departments, other governmental agencies, community organizations and citizens; carries out, interprets and explains existing policies, methods and procedures relative to the activities and operations of the Board and its committees; makes important contacts with governmental officials, regional, state and federal legislators, private businesses and organizations, neighborhood groups and private citizens; conducts research on various subjects and topics; prepares reports, resolutions, ordinances, speeches, memoranda and correspondence; ensure that routine office matters are dealt with in a effective, efficient manner; performs related duties as required.

DISTINGUISHING FEATURES:

This classification represents a consolidation of the duties of the former Legislative Aide and Administrative Assistant to the Member of the Board of Supervisors. Positions in this classification are distinguished by the responsibility for assisting a member of the Board of Supervisors in the conduct of legislative and constituent activities.

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:

"The class specification shall be descriptive of the class and shall not be considered as a restriction on the assignment of duties not specifically listed." (CSC Rule 9)

1. Serves as an assistant to a member of the Board of Supervisors in the performance of a wide variety of staff assignments serves in a liaison capacity with various officials and citizens; exchanges information in connection with the development and execution of programs an projects or other matters of mutual concern; accompanies the Supervisor to meetings with City departmental personnel, regional, state and federal legislator and agency personnel, neighborhood and community groups, and organizations and private citizens.

2. Conducts research and special studies and prepares memoranda and reports thereon; also prepares resolutions, ordinances, speeches, correspondence and other materials of a varied nature.

3. Screens invitations and calls from individuals requesting meetings and conversations; screens and interviews office visitors; provides information to a Supervisor on specific subjects concerning individuals who have appointments; may assist in the preparation and planning of conferences, meetings and other activities; may assist in the preparation of informational material to be distributed to the news media.

4. Provides information to the public, City officials and representatives of a variety of agencies and groups in response to questions concerning Board rules, regulations, legislation and departmental policies, and a Supervisor's actions, legislation and policies.

5. Investigates matters assigned by a Supervisor relating to the affairs of the Board of Supervisors or its committees; submits investigative findings with recommendations; prepares correspondence to governmental officials or citizens informing them of findings and remedial action when appropriate.

6. Performs office management functions including the maintenance of legislative records and a wide variety of confidential and other office records and files; receives and reviews correspondence directed to a Supervisor; evaluates suggestions and comments from the public and drafts replies; analyzes and summarizes responses from the public and prepares reports containing recommendations on courses of Acton.

7. May track legislation; prepares summaries of Board action or agendas; monitors meetings of the Board, its committees or community groups and prepares summaries thereof.

JOB-RELATED AND ESSENTIAL QUALIFICATIONS:

Knowledge of: administrative methods and procedures, modern office operations and techniques; regional, state and federal laws and procedures affecting the operation of the City and County government; municipal laws, policies and regulations affecting the operation of the Board of Supervisors; structure and activity of community and neighborhood groups.

Ability to: deal tactfully and effectively with departmental representatives, other governmental officials, community organizations and the general public; reviews and analyze a variety of data and prepare evaluations and recommendations; prepare correspondence and reports concisely, logically and convincingly; speak effectively before a group; meet deadlines, set priorities in an appropriate manner and work effectively in stressful situations.

Skill in: administrative methods and procedures; modern office operations, methods, techniques and procedures; preparing a variety of complex documents and reports with a high degree of accuracy and speed; use of a personal computer.

Experience and Training Guidelines: Any combination of experience and training that could provide the required knowledge and abilities may be qualifying. A typical way to obtain this would be:

Experience: Two years of general administrative or office management experience preferably in a public or community based agency.

Training: Graduation from a four year college or university; or an equivalent combination of training and experience.

License or Certificate: Some position may require possession of , or ability to obtain, a valid California driver's license.

Special Requirements: Essential duties requires the following physical skills and work environment: Ability to work in a standard office environment and to make field visits. An employee in this class may expect to work irregular hours and occasionally to work in excess of a normal work week. Some positions may require driving.

Position exempt from examination under the provisions of Charter Section 10.104.

July 5 1996

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation