1950-Assistant Purchaser

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

TITLE: Assistant Purchaser

JOB CODE: 1950

INTRODUCTION

Under direct supervision, performs professional duties in connection with the purchasing of a variety of materials, supplies and equipment.

DISTINGUISHING FEATURES

This is the entry-level class in this series. This class is distinguished from class 1952 Purchaser, in that the latter class performs full journey-level duties. Assistant Purchasers are typically assigned duties of a well-defined nature and with increased experience are gradually assigned projects with a greater scope of responsibility.

SUPERVISION EXERCISED

None

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

1. Receives, analyzes and edits requisitions for the purchase of materials, supplies and equipment.

2. Confers with department personnel concerning the availability, cost and use of commodities.

3. Analyzes quotations and determines the most suitable vendors.

4. Advises user departments and vendors regarding appropriate purchasing methods and procedures.

5. Investigates and resolves complaints related to receipt of goods and performance of services.

6. Maintains detailed purchasing records including commodity and service codes.

7. Assists senior staff on large purchasing projects.

8. Uses computerized systems to process purchase order, research vendors and produce reports as required.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge of: Principles, methods and procedures used in the purchase of large quantities of materials and supplies for a centralized governmental agency.

Ability and Skill to: Establish and maintain effective working relationships with departmental personnel and vendors; analyze vendor proposals and recommend awards; prepare correspondence and maintain statistical records; read and understand commodity specifications and write clear and concise descriptions; sort and group requisitions; correlate descriptions of requested items with commodities/service codes and descriptions of items on contracts; communicate clearly, concisely and accurately in verbal and written form; work effectively and maintain good relations with a variety of employees, departments, suppliers, and government entities; use software systems.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:

Possession of a baccalaureate degree from an accredited college or university

Experience:

Substitution:

Professional purchasing experience with responsibilities such as: identifying vendors and ascertaining quotes, selecting a vendor based on a set of criteria, identifying and negotiating terms and conditions and procuring goods and services, may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). Thirty (30) semester units/forty-five (45) quarter units equal one (1) year.

SUPPLEMENTAL INFORMATION

PROMOTIVE LINES

To: 1952 Purchaser

ORIGINATION DATE: 5/15/78

AMENDED DATE: 7/23/99; 3/14/03; 05/19/16

REASON FOR AMENDMENT To accurately reflect the current tasks, knowledge, skills & abilities, and minimum qualifications.

BUSINESS UNIT(S): COMMN SFMTA SFCCD SFUSD

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation