3554-Associate Museum Registrar

Job Description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

JOB CODE TITLE: ASSOCIATE MUSEUM REGISTRAR JOB CODE: 3554

Business Unit: COMMN

DEFINITION: Under supervision, assists in a variety of specialized technical and administrative functions related to the registration and management of the museum's permanent collections and items acquired for temporary exhibits

DISTINGUISHING FEATURES: This is the entry level to the professional Museum Registrar series. The incumbent performs routine collections management functions in assistance to the Registrar and the Senior Registrar.

SUPERVISION EXERCISED: None

EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES:

According to Civil Service Commission Rule 9, the duties specified below are representative of the range of duties assigned to this class and are not intended to be an inclusive list.

1. Assists in the inspection, receipt, accession, documentation, labeling and cataloging of objects acquired for collections and/or exhibitions; makes notes on condition of object; assists in deaccession procedures.

2. Assists in the movement, storage and disposition of art objects in order to guarantee security of the collections, including coordination with conservators, designers, preparators, curators and photographers.

3. Assists in care and security of collections of art and artifacts on site, including coordination with conservators and maintaining storage records and accurate shelf lists; oversees the general order and cleanliness of a high security art storage area.

4. Assists in arranging for insurance on permanent collection, outgoing or incoming loans, applying for federal indemnification of international exhibitions, maintaining insurance coverage and computing premiums when due, and processing liability and damage claims.

5. Assists in processing loan agreements and contracts pertaining to exhibitions, conditions reports, budgets for outgoing loans and special exhibitions.

6. Assists in making shipping arrangements for incoming and outgoing objects; assists in coordination of packing, crating and couriering of objects; checks condition reports. Works collaboratively with museum staff including curators, conservators, preparators, packers and outside art handling personnel such as airline personnel and cargo handlers in coordinating, scheduling, and monitoring the safe and legal movement of objects.

7. Maintains a variety of computerized and manual files regarding art objects, identification photographs, donor and vendor files and other records; prepares invoices and maintains financial records; prepares accession records for curators.

8. Receives and processes requests for photographic services; coordinates photo sessions with the museum photographer; assists in the transportation of art objects to be photographed.

9. As needed, researches the collection and coordinates with the curators and other museum staff to provide the best response to routine and special requests.

10. May act as a courier accompanying valuable objects of art in transit when required.

11. May check exhibitions to ensure environmental standards and security.

12. Performs related duties as required.

JOB CODE TITLE: ASSOCIATE MUSEUM REGISTRAR JOB CODE: 3554

Business Unit: COMMN

JOB RELATED AND ESSENTIAL QUALIFICATIONS:

Knowledge of: principles and practices of professional art/artifact registration; collections management standards and procedures; principles and practices of museum records management; computerized registration methods and related data processing techniques; principles and procedures used to handle, inspect, label and store fragile objects of art and to protect art objects from environmental hazards; and a general knowledge of fields such as art, art history and anthropology relative to the collection.

Ability to: implement modern business procedures and operate standard business machines; maintain detailed, complex records pertaining to the management, movement, exhibition, storage, and disposition of art objects; use a computer to input and maintain records and to produce reports and correspondence; prepare clear, accurate and understandable documents such as reports, memos, correspondence and statistical information; evaluate information, set priorities and establish an appropriate course of action in order to accomplish specific goals; speak in a clear, well-organized and concise manner; listen, ask relevant questions and effectively elicit information; deal tactfully and courteously with a variety of individuals and groups and establish and maintain effective working relationships.

TRAINING AND EXPERIENCE GUIDELINES:

1. Possession of a baccalaureate degree from an accredited college or university in art, art history, museum studies, arts administration or a closely related field; AND

2. Two years of verifiable museum registration experience; AND

3. Computer literacy in word processing, data base management and a computerized registration system.

Possession of a master's degree from an accredited college or university in museum studies, arts administration or a closely related post-graduate program may substitute for one year of the required museum registration experience

Effective Date: 12-7-87

Amended Date: 9/22/00

Reason for amendment: To accurately reflect the current task, knowledge, skills and abilities defined in the most recent job analysis conducted for this class.

Standard Information

Disaster Service Work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation