5506-Project Manager III

Job description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

5502 Project Manager I

5504 Project Manager II

5506 Project Manager III

5508 Project Manager IV

Definition:

Under administrative direction, the Project Manager plans, organizes, directs and controls all or part of a highly complex engineering and/or architectural project from concept through design and construction to closeout of the project contract. The position is responsible for: preparing and monitoring the project budget, including occasionally obtaining funding; overseeing the completion of conceptual design; overseeing planning activities; coordinating work of a multi-disciplinary technical staff across organizational boundaries; working extensively with the public, private contractors, special interest groups, governmental funding and regulatory agencies, and City and County departments; coordinating EIR processes and/or obtaining permits; controlling project cost and schedule; reviewing change orders; serving as primary contact for all parties involved in the project; and other duties as required. The Project Manager may be responsible for a number of projects, but a significant portion of the position's time must be spent in management of projects that meet the criteria below.

A project is a temporary endeavor undertaken to create a unique product or service. The Project Manager class is used for projects which meet the following general criteria: They are at a substantial dollar level; they continue over a multi-year period; they require significant involvement in negotiation and consensus-building among a variety of interested individuals and groups; they may involve unusual or unique construction or fabrication methods; and they are generally highly visible and of great interest to elected officials.

Distinguishing Features:

There are four levels in the Project Manager series. Levels are distinguished from one another by size / value, technical complexity, sensitivity and degree of involvement by the public and governmental agencies. Project Managers are distinguished from engineers and architects in that engineers and architects are typically responsible for the technical aspects of a project, or for construction management, but not usually involved in the broader range of coordination, oversight, negotiation, presentation, public information, financial analysis, conflict resolution and management functions of the Project Manager. Project Managers may supervise other Project Managers and technical staff.

Project Manager I

Size / value - Approximately $5 to $30 million

Technical complexity - A single component employing standard techniques; a substantial

renovation of an existing facility or system; two or more disciplines

Sensitivity - Completion is not essential to continued functioning of department; could be

deferred (although not indefinitely); no significant consequences if not completed on

time.

Degree of involvement by interested parties - Multiple contacts, but not unusually

controversial; PM provides information and explains but may not need to persuade,

negotiate, or defend beyond normal working out of differences. Routine environmental

and other permitting, routine interactions with other government agencies and City

departments.

Project Manager II

Size / value - Approximately $20 to $75 million

Technical complexity - A single component employing non-standard techniques, or a

large number of ordinary components; three or more disciplines

Sensitivity - Firm completion requirements; delay would cause difficulty for department

functioning; little interconnection with other projects.

Degree of involvement by interested parties - Multiple contacts, expected to be

somewhat controversial; PM may need to convince regulatory agencies or public interest

groups of worth and wisdom of project; interaction with departments not generally

contacted.

Project Manager III

Size / value - Approximately $50 to $150 million

Technical complexity - Multi-component projects, or projects of significant size with high

level of technical complexity, or major part of a very large citywide project; four or more

technical disciplines.

Sensitivity - Urgent projects affecting health or economic well being of City; cannot fall

behind schedule without impact on other projects.

Degree of involvement by interested parties - High degree of political sensitivity and

visibility; PM may be making statements for media, obtaining controversial permits,

dealing with public interest groups; unique environmental permits or preservation of

historical buildings may be involved; agencies have oversight with potential to stop or

hold up work.

Supervision - May supervise other Project Managers and technical or support staff.

Project Manager IV

Size / value - At least $100 million

Technical complexity - Very large city-wide project over long time period with many

component parts or a major component of a very large project, high level of technical

complexity; four or more technical disciplines

Sensitivity - Project vitally affects health or economic well-being of City; completion on

schedule is crucial.

Degree of involvement by interested parties - Extremely politically sensitive, highly volatile, complicated funding and permitting process Supervision - May supervise other Project Managers and technical staff; reports to department head, high level deputy or high level elected official.

Job Related and Essential Qualifications:

Knowledge of: technical aspects of architectural, civil, mechanical, electrical, structural, and geotechnical engineering design and specifications; financing, estimating and budgeting, including planning and estimating, calculating overhead, design and construction costs; working knowledge of various funding sources and restrictions; legal requirements for City projects; regulations and regulatory agencies and commissions affecting planning, zoning, design and construction; requirements of final bid packages; construction management techniques and practices.

Ability to: schedule and budget complex capital projects; develop and enforce work statements; monitor, review and revise job orders, schedules and budgets; monitor and track project progress and expenditures and implement cost controls; use computer-based project management systems; work effectively in a team environment; understand and communicate to others the larger context in which the project is being completed; negotiate and resolve contract

disputes; maintain client-contractor relationships; make effective presentations to clients and the community; and communicate effectively with the public, community groups, the media, other City departments, agencies, and private contractors.

Experience and Training Guidelines: Any combination of training and experience that could likely provide the required knowledge and abilities may be qualifying. A typical way to obtain this would be:

Project Manager I

Bachelor's degree in architecture, engineering or planning plus four years of responsible

architectural, engineering or construction management experience, OR

A bachelor's degree in another field plus six years of responsible experience in a field

directly related to the project, OR

Eight years of architectural, engineering, or construction management experience in a

field directly related to the project, OR

California registration as professional engineer or architect

Project Manager II

Same as Project Manager I plus two additional years of project coordination experience.

Project Manager III and IV

Same as Project Manager 11 plus two additional years of experience of project coordination experience for major architectural, engineering or construction projects.

Professional training in project management is desirable and may be a requirement in some departments.

Essential duties require the following physical skills and work environment: Work is performed in the office and in the field, involving attendance at meetings in the community and visits to construction sites, which may be in remote locations. Some assignments may require driving and/or extensive night or weekend work.

Adopted: October 21, 1985

Amended effective: November 9, 1998

Reason for amendment: To reflect changes in the concept and practice of project management (i.e., current project types and dollar amounts).

Standard information

Disaster service work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation