8118-Legislative Clerk

Job Description

CITY AND COUNTY OF SAN FRANCISCO

DEPARTMENT OF HUMAN RESOURCES

Title: Legislative Clerk

Job Code: 8118

INTRODUCTION

Under general supervision, performs specialized clerical work involving the processing of proposed legislation for action by the board of supervisors. Requires responsibility for carrying out and explaining existing methods and procedures relative to the initiation of proposed legislations; making regular contacts with city departments and outside individuals to obtain and furnish information on specialized legislative matters; collecting and reviewing technical legislative documents for completeness and accuracy.

DISTINGUISHING FEATURES

The 8118 Legislative Clerk is responsible for performing highly responsible and difficult clerical work involving extensive knowledge of departmental functions, including serving as a department's primary public contact person to explain important and specialized information related to submitting proposed legislation.

SUPERVISION EXERCISED

None.

MAJOR, IMPORTANT, AND ESSENTIAL DUTIES

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Receives and screens proposed legislation submitted to the Clerk�s office for completeness, form, content and attachments; registers and assigns file numbers to such documents; types and sets up appropriate files; and routes proposed legislation to appropriate committee.

2. Types summaries of proposed legislations for appropriate calendars.

3. Contacts departments and other sources when required attachments are missing from proposals and assures such attachments are submitted.

4. Prepares, publishes and posts noticing requirements for specialized legislative matters. 5. Communicates with various departments and others regarding amendments or changes in legislation which they have sponsored.

6. Provides and receives information to and from departments and the general public regarding the status of legislative manners.

7. Independently composes and types correspondence relative to office operations, requiring knowledge of operations and regulations, for department and Supervisors offices.

8. Performs related duties as required.

IMPORTANT AND ESSENTIAL KNOWLEDGES, SKILLS, AND ABILITIES

Knowledge, Abilities and Skills: Requires good knowledge of: the documents and processes of the board of supervisors and its committees; the laws and regulations relating to board processes; and clerical techniques and methods.

Requires ability to: deal effectively and courteously with city officials and the general public and the ability to write clearly and effectively.

MINIMUM QUALIFICATIONS

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Three years of progressively responsible and diversified clerical and typing experience, preferably in the legal or a closely related field AND

Ability to type 50 wpm.

LICENSE AND CERTIFICATION

None

ORIGINATION DATE: 1/12/61

AMENDED DATE: 9/26/13

REASON FOR AMENDMENT

To accurately reflect the current tasks, knowledge, skills and abilities defined in the most recent job analysis conducted for this job code.

BUSINESS UNIT(S): COMMN

Standard Information

Disaster Service Work

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Historic and future compensation